For fleet managers, the defleeting process can be very manual and complicated. Netresult understands the frustrations that can be caused by these processes and has developed AutoCheck with the tools needed to make this process as automatic and as streamlined as possible, making the fleet managers job increasingly easier.
Using a similar process to safety checks and damage reporting, drivers are able to log the condition of the vehicle at the end of its lease easily and with the option of including images to clarify points. This includes the drivers sign off and provides the fleet manager with all the information necessary for the next step of the defleeting process.
DAMAGE PRICING MATRIX
Working out the wear and tear of a vehicle can be a difficult and contentious process with fair wear and tear being a seemingly objective opinion. AutoCheck provides fleet managers with a damage pricing matrix which can act as a guide for determining whether wear and tear of the vehicle is fair or not, resulting in a more definite outcome.
The documents required for end of lease and handovers are extensive and can be difficult to compile. AutoCheck automatically generates all end of lease and handover documents and contracts electronically, saving fleet managers time and money pulling these together.
It can come as quite a shock to drivers/departments when they receive a bill for the wear and tear or damage of their vehicle after the lease of the vehicle has run out. AutoCheck allows fleet managers to contact pre-end of lease inspections as a way to warn the drivers/departments of missing parts or any likely cost.
Duty of Care Inspections
Netresult's AutoCheck product is designed especially with a duty of care feature for fleet managers, streamlining their inspection processes and providing a better oversight on their fleet.
Regular safety checks are an important part of ensuring a safe fleet. If vehicles aren't road worthy or fit for service, the company can be liable for any injury or harm caused as well as being held responsible for not providing a safe working environment for staff. AutoCheck enables regular, easy and quick safety checks to be performed by drivers to give fleet managers the peace of mind needed.
MANDATED SAFETY ITEMS
When safety checks are undertaken, different people look for different things and everybody has a different measure of what is "good". To avoid inconsistencies in data and vehicle condition, AutoCheck allows fleet managers to mandate the safety items drivers check and the state in which these need to be in. This creates a consistent fleet with standard data.
Traditionally, when vehicles are in need of servicing, these have to be requested manually with a paper based system of tracking the needs and service history. AutoCheck provides an electronic way for drivers to identify the service requirement. The system enables the option to attach photos remotely, streamlining the process and scheduling of maintenance.
As with service identification, AutoCheck removes the need for manual, paper based processes for accident reporting. Instead they provide a streamlined, electronic tool where drivers can easily report accidents, identify damage and attach photos when required.
Electronic log books (or electronic work diaries) are becoming more commonplace in the motor industry due to their ability to provide fleet managers and companies with a complete and up to date overview of the state of their fleet and drivers. AutoCheck provides an electronic log book feature, providing the fleet managers visibility over their fleet.
HANDOVERS OF POOL VEHICLES
Pool vehicles can be difficult to manage with multiple people driving the vehicle on any given day. AutoCheck provides a check in/check out feature where drivers log when they are in control of the vehicle, providing fleet managers with a clear picture of who has driven what distance and at what times.
It can be difficult to identify who was in control of a vehicle when a parking or speeding fine was obtained, leading to the organisation regularly footing the bill. AutoCheck time stamps inspections completed by drivers at the start of a shift, allowing fleet managers to better identify who is responsible for fines accrued.
With traditional systems, there can be quite a delay between damage occurring (or a fault noticed) and maintenance being undertaken. AutoCheck allows drivers to log damage or service requirements electronically when they notice them, prompting a notification for the fleet manager who can progress the request immediately. This saves time and money for the company.